Vague phrases like 'as required' and 'maintain to a good standard' create poor procurement and contract-management outcomes. Clear information up front means a fairer process and a contract that actually works.
We support organisations across the Midlands and selected areas of central and eastern England, extending into Yorkshire.
This is our intended service area, not a claim of existing clients or contractors in every location. Enquiries outside our main area are welcome for individual consideration.
The client always retains the final contractor appointment decision. Complex, high-value or regulated public-sector procurements may require additional specialist procurement or legal support.
From £395
Starting price based on site size, number of maintenance areas, complexity and specification detail. A written quotation confirms the scope, exclusions and fee before work begins.
From £495
Starting price based on site size, procurement complexity, number of contractors or submissions, tender requirements and support needed. A written quotation confirms the scope, exclusions and fee before work begins.
Scope, fees and arrangements
The written scope must resolve the outstanding arrangements rather than imply a commitment not stated here. Ask us to confirm your scope and quote, or read our Terms.
A contract renewal is an opportunity to review service standards, reassess costs and make sure the specification still reflects what your organisation needs.
We help clients plan ahead, review existing arrangements, prepare clear tender documentation, assess suitable contractors and manage the procurement process through to appointment.
Our approach helps avoid rushed renewals, outdated specifications and decisions made without comparable information.
Contractor network registration is not a recommendation or guarantee. Suitability is assessed for each procurement, material relationships are disclosed and the client retains the appointment decision.
Planning a Grounds Contract Renewal?Illustrative deliverables
Explore an example of the structure, reasoning and next steps behind our work. Every sample is fictional, not a client report, case study or evidence of achieved results.
Examples are extracts, not full deliverables or templates for use without site-specific review. The work you receive depends on the service and scope agreed before we start.
An example of translating a fictional site’s maintenance needs into a common scope and consistent questions for bidders.
View sampleClose sampleExample site: one communal estate with amenity grass, boundary hedges and shared paths. All frequencies are illustrative, not recommendations for another site.
| Activity | Illustrative requirement | Bid-comparison check |
|---|---|---|
| Amenity grass | 22 planned visits between March and November, including edge trimming; agree the finish and arrangements for weather-related changes. | Does each price include all 22 visits and edge trimming? Record exclusions and any different proposed schedule. |
| Boundary hedges | One planned cut to the marked hedge areas in an agreed seasonal window, subject to wildlife checks; remove arisings. | Are the same hedge areas and waste removal included? Clarify any access or timing assumptions. |
| Autumn leaf clearance | Four planned clearances of the marked shared paths and entrances; agree how additional visits would be authorised. | Separate the four included visits from any optional additional visits, so the prices cover the same work. |
Resolve scope differences before comparing prices. Consider relevant capability, compliance and the agreed evaluation criteria, not price alone; the client retains the appointment decision.
Final quantities, standards and frequencies require site-specific agreement. A full specification, tender evaluation and mobilisation support are separate outputs, provided only where included in the agreed commission. This is not a procurement or legal compliance template.
Grounds Specification starts from £395, depending on site size, number of maintenance areas, complexity and specification detail. Grounds Procurement starts from £495, depending on site size, procurement complexity, number of contractors or submissions, tender requirements and the support needed. Each service has its own agreed scope and written quotation.
Before chargeable work begins, we discuss your requirements and provide a written quotation confirming scope, deliverables, exclusions and the agreed fee, including applicable VAT and any agreed expenses. Submitting a form does not take payment or commit you to additional work.
Only if you agree the additional scope and associated costs before we proceed. We do not treat a starting price as a universal fee, or automatically add work outside the fixed £79 basic review.
Start with a free consultation to scope your procurement project.